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When a new employee starts with an organisation, the employer needs to obtain several pieces of information to ensure that the employee can be paid correctly and on time.

At this stage, assume that the necessary pre-employment checks have been made. Pre-employment checks are not a direct payroll responsibility and should have been undertaken at the interview stage. These checks are to establish a prospective employee’s right to work in the UK under the Immigration, Asylum and Nationality Act 2006. See the Checking the employee’s right to work guidance note.

The basic employee details needed are:

1. •

   name ― forename(s) and surname (ensure these are the right way round)

2. •

   date of birth

3. •

   address

4. •

   gender

To ensure correct payment, the payroll operator will need to know the rate of pay, together with