Fuel-related payments / mileage payments

Produced by Tolley in association with

Employment Tax

Guidance

Introduction

Most employers will make payments to employees in relation to business travel. Among the most common payments in relation to business travel are fuel and mileage payments. If an employer does not reimburse these amounts, then the employee will be able to claim a deduction for qualifying amounts on a P87 or through their tax return (see the Expenses guidance note).

Business travel includes journeys an employee needs to make in order to carry out the duties of employment or journeys in relation to necessary attendance; it specifically excludes commuting. For further consideration of what constitutes business travel, please refer to the Travel expenses and Subsistence expenses guidance notes.

Payments to employees in respect of fuel are generally made in one of two ways:

•
mileage-related payments
•
lump sum payments

Mileage-related payments are typically calculated by reference to mileage and are known as either:

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Philip Rutherford

Senior Tax Director at Molson Coors Brewing Company

Phil is the Senior Tax Director for Molson Coors' European operations. He has responsibility for both direct and indirect taxes across both EU and non-EU states. Prior to this, Phil was responsible for Molson Coors UK tax affairs covering all major taxes and duties. Phil trained at KPMG LLP, where he worked for 8 years, specialising in tax investigations across both direct and indirect tax.

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